Our Services at Optimal Spaces



Consultation Service Optimal Spaces Non Exclusive Non Exclusive Optimal Spaces Exclusive Exclusive
Space analysis Yes Yes
Overview of Market Conditions Yes Yes
Business Consultation Yes Yes
Access to Multiple listing Service Space Listings Yes Yes
Access to non-public spaces. No Yes
Preview Spaces and send digital pictures As time permits Yes
Get current condition, floor plans and negotiating factor. As time permits Yes
Negotiate for best price and terms. Yes Yes
Clients get access to rolodex for lawyers, architects and movers. As time permits Yes
Cost None when renting None when renting

AN EXCHANGE OF VALUE

Optimal Spaces, Inc. can save you hundreds of hours and 10-15% on what you would have spent without our services by identifying and negotiating a lease for you. Optimal Spaces is a Tenant Broker, representing only the client. Most brokers and managing agents fail to present all available spaces at prices that we can negotiate lower for you, offering the best possible terms for the owners. Therefore, they will neither offer you a broad selection nor strive to get the best price, since their loyalty is to the Landlord.

An Optimal Spaces agent will show you a wider range of properties and provide more comprehensive services than a managing agent or commercial broker typically do. We will supply you with a market survey, floor plans, pricing expectations, and access to our contacts. Optimal Spaces guides you through the process from start to finish. When you move into your new space, it will match your vision, all at the price you agreed upon.

In addition to securing the best price, we will identify and reduce many "hidden costs."; We will show you all relevant available spaces and protect your interests throughout the process. Due to the tour costs associated with these services, we ask clients to sign an Exclusive Brokerage Agreement. This allows us to plan effectively and assist you throughout every step.

On a non-exclusive basis, we are still willing to work with you, but on a time-permitting basis.

At Optimal Spaces, we bring over 20 years of real estate experience dedicated to serving you. We will ensure you get the best rate because this is all we do. Click Here to see a list of our clients and their testimonials..


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Tenant Representation: Optimal Spaces acts exclusively as a "Tenant Broker," only representing tenants, never landlords.
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Unbiased Service: Avoiding conflicts of interest, they provide impartial service, showing a wider range of properties and negotiating the best price.
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Comprehensive Process: Agents guide clients end-to-end, offering market surveys, floor plans, pricing expectations, and industry contacts.
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Cost Savings: They negotiate rental price and identify/abate "hidden costs."

Why Optimal Spaces –
Tenant Broker

  • No fee for clients renting space.
  • We work for YOU, not the landlord.
  • Save 15–20% on your business costs.
  • Save 100–200 hours of research.
  • Access to all available spaces.
  • Specialized real estate expertise.

Alone or with other broker

  • Miss deals and hard-to-find spaces.
  • Potential conflict of interest (often represent landlords).
  • Only 10% of available spaces are online.
  • Lack of specialized expertise.
  • May not get the best terms or uncover hidden costs.
Why Use a Tenant Broker: Your Advocate in Commercial Real Estate
1. The Crucial Distinction: Whose Side Are They On?
Landlord Rep (Listing Agent) — Fiduciary Duty: Landlord. Highest rent, best terms for landlord.
Tenant Rep (Tenant Broker) — Fiduciary Duty: Tenant Only. Lowest rent, best terms for tenant. Levels the playing field.
2. It Almost Always Costs You Nothing
3. Access to “Hidden” Inventory
4. Negotiating Beyond Base Rent
Landlord pays the broker fee — free expert representation for the tenant.
Access to hidden inventory: off-market listings, subleases, and future availabilities via broker databases and networks.
Negotiating beyond base rent: free rent, TI allowance, OPEX caps, and lease flexibility for renewal or expansion.
5. Time Savings & Process Management
6. Mitigating Risk (the “Gotchas”)
Tenant broker handles searching, scheduling, and RFPs — your outsourced real estate department with curated options and timeline management.
Mitigating risk: spotting pitfalls in LOI and lease such as restoration clauses and holdover penalties.

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